Privacy Policy
Harvesting Change
Where Learning, Creativity & Community Grow.
Effective Date: July 3, 2025
Revised: October 24, 2026
Website: harvestingchange.org
1. Our Commitment to Your Privacy
At Harvesting Change, we respect your privacy and are committed to protecting the personal information you share with us.
As a nonprofit organization dedicated to education, creativity, gardening, volunteerism, and community involvement, we understand the importance of maintaining the trust of our visitors, participants, volunteers, donors, and community partners.
This Privacy Policy explains how we collect, use, store, and share information through our website, online forms, programs, events, and other organizational activities.
By using our website or submitting information through our forms, you acknowledge the practices described in this policy.
2. Information We Collect
We may collect personal information when you:
- Register for workshops, classes, or community events.
- Apply to become a volunteer, committee member, or board member.
- Complete participation agreements or liability waivers.
- Make a donation or inquire about donating supplies.
- Subscribe to newsletters or organizational updates.
- Contact us through email, telephone, or website forms.
- Participate in organizational programs or activities.
Depending on the purpose, information collected may include:
- Full name
- Email address
- Telephone number
- Mailing address, when necessary
- Age or date of birth, when required for participation
- Emergency contact information
- Volunteer interests, skills, and availability
- Application responses and qualifications
- Electronic signatures and acknowledgment dates
- Donation and transaction records
- Other information voluntarily provided through our forms
We strive to collect only information reasonably necessary for legitimate organizational purposes.
3. How We Use Your Information
Harvesting Change may use personal information to:
- Process registrations and applications.
- Communicate information about scheduled activities.
- Coordinate volunteer assignments and committee participation.
- Maintain participation agreements and safety documentation.
- Respond to questions, requests, or inquiries.
- Process and acknowledge donations.
- Maintain organizational and financial records.
- Provide important updates about programs or schedule changes.
- Support appropriate safety and emergency procedures.
- Comply with applicable legal and reporting obligations.
We do not use personal information for purposes unrelated to our mission without an appropriate basis or authorization.
4. Event Registration & Participation Forms
When registering for a Harvesting Change workshop, class, or event, participants may be asked to provide contact information and acknowledge applicable participation requirements.
Information collected through event registration forms is used to coordinate activities, communicate event details, and maintain appropriate participation records.
Certain activities may require additional consent forms, emergency contact information, or liability waivers.
Access to this information is limited to individuals who reasonably need it to perform authorized organizational responsibilities.
5. Volunteer, Committee & Board Applications
Information submitted through volunteer, committee, or board applications is used to evaluate interests, qualifications, availability, and potential opportunities to serve Harvesting Change.
Application information may be reviewed by authorized board members, officers, or designated individuals involved in the selection process.
Submitting an application does not guarantee acceptance, appointment, or placement.
Application information will be retained only as reasonably necessary for organizational, administrative, or legal purposes.
6. Children’s Privacy
Harvesting Change values the privacy and safety of children participating in our programs.
Children under 18 may be required to obtain permission from a parent or legal guardian before participating in activities or submitting certain information.
We do not knowingly solicit personal information directly from children under 13 through our website without appropriate parental consent.
When information about minors is necessary for program registration, supervision, or emergency purposes, we seek to collect it through a parent or legal guardian and limit its use to authorized purposes.
Parents or legal guardians may contact us with questions about information collected concerning their children.
7. Donations & Payment Information
When you make a financial contribution, certain information may be collected to process the donation, provide acknowledgment, and maintain financial records.
Online donations may be processed through third-party payment providers.
Payment providers may collect and process payment information under their own privacy policies and security procedures.
Harvesting Change does not intend to collect or store complete payment card information directly through its general website forms.
Donation records may be retained to satisfy applicable accounting, tax, and nonprofit reporting requirements.
8. Photography & Media
Photographs and videos may be taken during certain Harvesting Change programs or community events.
When identifiable images are intended for promotional use, such as website content, newsletters, or social media, we will seek appropriate permission.
For minors, permission must be obtained from a parent or legal guardian when required.
Signing a general participation waiver does not automatically grant permission for promotional use of identifiable photographs or videos.
9. Website Cookies & Analytics
Our website may use cookies or similar technologies to support basic website functionality, improve visitor experience, remember preferences, and understand website usage.
Some WordPress plugins, embedded content, and third-party services may also use cookies or collect technical information.
Depending on the services enabled, this information may include:
- Browser type
- Device information
- IP address
- Pages visited
- General website usage information
- Cookie preferences
Where required by applicable law, we will provide appropriate notices or choices concerning nonessential cookies.
Visitors may also manage certain cookies through their browser settings.
10. Third-Party Services
Harvesting Change may use trusted third-party services to support website hosting, event registration, online forms, email communications, donation processing, and other organizational operations.
These providers may process information necessary to perform their services.
We encourage visitors to review the privacy policies of third-party websites or services accessed through our website.
Harvesting Change is not responsible for the independent privacy practices of websites we do not operate.
11. Information Sharing & Disclosure
Harvesting Change does not sell personal information collected through its programs or website.
We may share information when reasonably necessary:
- With authorized individuals assisting in organizational operations.
- With service providers supporting our website, communications, or payment processing.
- To respond to emergencies or protect the safety of participants.
- To comply with applicable laws, legal processes, or lawful requests.
- With the individual’s permission or as otherwise legally authorized.
We seek to limit disclosures to information reasonably necessary for the intended purpose.
12. Information Security
We take reasonable administrative and technical precautions to protect personal information against unauthorized access, disclosure, alteration, or loss.
These measures may include restricting access to organizational records, using password-protected systems, and relying on appropriate security features offered by our website and service providers.
However, no internet transmission or electronic storage system can be guaranteed completely secure.
We encourage users to avoid submitting unnecessary sensitive information through general contact forms or email.
13. Information Retention
Harvesting Change retains personal information only for as long as reasonably necessary to fulfill the purposes described in this policy or meet applicable legal, financial, insurance, and recordkeeping obligations.
Retention periods may vary depending on the type of information, including:
- Event registration records
- Volunteer and committee applications
- Board-related documents
- Participation waivers
- Donation and financial records
- General correspondence
Information that is no longer required will be deleted, securely disposed of, or de-identified when reasonably practicable and consistent with applicable obligations.
14. Your Privacy Choices
You may contact Harvesting Change to:
- Request information about personal data we maintain concerning you.
- Ask us to correct inaccurate contact information.
- Request deletion of information when legally and operationally appropriate.
- Update your communication preferences.
- Unsubscribe from optional promotional emails.
- Ask questions about our privacy practices.
Certain records may need to be retained for legal, insurance, financial, or organizational reasons.
We will review requests and respond as reasonably appropriate under applicable law.
15. External Links
Our website may contain links to third-party websites, community partners, educational resources, or donation services.
These websites operate independently and may have their own privacy policies.
We encourage visitors to review those policies before submitting personal information.
16. Changes to This Privacy Policy
Harvesting Change may update this Privacy Policy as our programs, website features, services, or legal obligations change.
When updates are made, the effective date at the top of this page will be revised.
We encourage visitors to review this page periodically.
17. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or how your information is handled, please contact us.
Harvesting Change
Holbrook, Arizona
Mailing Address:
100 W Erie St, Unit 963
Holbrook, AZ 86025
Email: grow@harvestingchange.org
Phone/Text: 928-414-1718 (Text Preferred)
Website: harvestingchange.org
Thank You for Trusting Harvesting Change!
We appreciate the trust you place in us when participating in our programs, volunteering your time, supporting our mission, or connecting with our organization.
Protecting your information is part of our commitment to building a respectful, welcoming, and supportive community.
Harvesting Change
Where Learning, Creativity & Community Grow.